Privacy policy

Minifie Architects is aware of its obligations under the General Data Protection Regulation (GDPR) and domestic data protection legislation and is committed to processing your data securely and transparently. This privacy policy explains how we collect and use any personal information we collect about you when you use this website. This statement should be read in conjunction with Minifie Architects’ Data Protection Policy, Data Protection Procedure and Privacy Statement.

1.0 Privacy and Data Protection

Our core beliefs regarding user protection:

User privacy and data protection are human rights
We have a duty of care to the people within our data
Data is a liability, it should only be collected and processed when absolutely necessary
We loathe spam as much as you do!
We will never sell, rent or otherwise distribute or make public your personal information.

We promise to:

process it fairly, lawfully and in a clear, transparent way
collect your data only for reasons that we find proper for the course of your employment in ways that have been explained to you
only use it in the way that we have told you about
ensure it is correct and up to date
keep your data for only as long as we need it
process it in a way that ensures it will not be used for anything that you are not aware of or have consented to (as appropriate), lost or destroyed.

2.0 Relevant Legislation

Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regard to data protection and user privacy:

This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well.

If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.

3.0 Personal information this website collects about you and why we collect it

No personal data is held on the actual website.

Why do we process your data?

The law on data protection allows us to process your data for certain reasons only:

in order to carry out legally required duties
in order for us to carry out our legitimate interests
to protect your interests and
where something is done in the public interest
where we have obtained your consent.

3.1 Website platform

Our website is hosted by Vercel [https://vercel.com/], and all information regarding the collection of data and process of information can be found in their own privacy policy [https://vercel.com/legal/privacy-policy].

Should you choose to enter your details via downloading a document, creating an account, signing up for updates your data is held on these hosted servers.

3.2 Aggregated Data

We may collect, use, and share Aggregated Data, including statistical or demographic information, for various purposes. For example, aggregated data is used to manage the site, monitor use navigation, and collect demographic insights about our entire user base. This information helps us to understand the needs and interests of our users, enabling us to enhance our services and overall user experience.

Although this Aggregated Data might be derived from your personal information, it is not legally considered personal data as it does not directly or indirectly identify you. However, if we combine or link Aggregated Data with your personal data in a manner that directly or indirectly identifies you, we will treat the combine information as personal data and handle it according to this privacy policy.

While aggregated data does not reveal your identity and is not considered personal data under the law, we treat it with the same level of security and care as personal information. We implement appropriate technical and organisational measures to protect aggregated data from unauthorised access, use, or disclosure.

We may share aggregated data with third parties, including business partners, service providers and advertisers. This data will not contain any personal information that can be used to identify you. We ensure that third parties receiving aggregated data are bound by confidentiality agreements and are committed to using the data in accordance with applicable data protection laws.

3.4 Contact forms and email links

Should you choose to contact us using the contact form on our Contact us page or an email link, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in section 6.0.

Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). Our SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.

4.0 How we will use the information about you

When you visit our website, a record of your visit is made. That data is used completely anonymously, in order to determine the number of people who visit our website and the most frequently used sections of the site with this information we are able to continually update and refine the site.

We may collect, hold, use and disclose the information collected to compile statistical data and to; maintain our database; develop/improve our website; respond to any email enquiries; notify you of any upcoming marketing, training or other events; provide you with publications; manage quality control; manage systems administration; attend to compliance issues; provide you or your organisation with advice; determine suitability for employment and for other marketing purposes.

We will not use or disclose your personal information for any other purpose which is not related (or in the case of sensitive information, directly related) to the above purposes without your consent, unless otherwise authorised, required or permitted under the laws of England and Wales.

If you no longer wish to receive information about our services, please email our Office Manager at gemma@minifiearchitects.co.ukadvising that you do not wish to receive further information.

5.0 Our Third-Party Data Processors

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. All of these third parties are based Vercel: London, United Kingdom (West), Sanity: Norway, St. Ghislain, Belgium,and are EU-U.S Privacy Shield compliant.

We share your data with third parties in order to compile statistical data to maintain our database and develop/improve our website.

Other websites: Our website may contain links to other sites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policy.

7.0 Data Breaches

We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.

Where we share your data with third parties, we provide written instructions to them to ensure that your data are held securely and in line with current data protection requirements. Third parties must implement appropriate technical and organisational measures to ensure the security of your data.

We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

8.0 Data Controller

The data controller of this website is: Gemma Ash.

9.0 Access to your information and correction requests

You have a right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information please email hello@minifiearchitects.co.ukor write to our Compliance Manager at gemma@minifiearchitects.co.uk. Generally, you will not be charged to access your personal data, however, if your request is clearly unfounded, repetitive or excessive we may impose a reasonable fee. Under such circumstances, we also reserve the right to refuse to fulfil your request.

We may need to request specific information from you to verify your identity and confirm your right to access your personal data. This security measure ensures that personal data is not disclosed to unauthorised individuals. Additionally, we may contact you for further details regarding your request.

We aim to respond to all legitimate requests within one month. If your request is particularly complex or you have made multiple requests, it may take us longer. In such cases, we will inform you and keep you updated on our progress.

10.0 How to contact us

Please review the website regularly as this statement may change from time to time. If you have any questions about our privacy policy or information we hold about you please contact:

Compliance Manager | Tel: 020 3105 6225| E: gemma@minifiearchitects.co.uk

11.0 Making a complaint

The supervisory authority in the UK for data protection matters is the Information Commissioner’s Office (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.

12.0 Changes to our Privacy Policy

This privacy policy may change from time to time in line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.